Administrator

Mmd Management Services Ltd. is a single family office providing back office for the family and their various business entities. We are currently looking for an experienced Administrator to strengthen our team. We work in a modern way thanks to modern technology, our office is a virtual back office, we are located in different countries. The business principal is resident in Switzerland, although travels widely. The head of office and finance head and your main reporting manager, is based in Lichtenstein and the main accountant bookkeeper is based in Hungary! You can be based wherever you wish (at home) provided you have good high speed broadband internet and cellular access.

You will speak and write English and French with colloquial fluency (neither is negotiable). You will be a self-starter capable of dealing with a multifarious and constant workflow which may include, amongst other things, admin around: various family properties, although especially those in Switzerland (three) and another three Swiss rental properties (one rented to an Ultra high net worth individual),   liaising check in and local travel/car pickups and logistics for three boys travelling every three weeks to boarding school. Similar matters for the parents who travel very frequently (flights are mainly booked by the family). Also assisting with certain diary management for the business principal around travel itineraries, hotels. This also extends to two other senior colleagues. Managing cars, multiple insurances, health care and other “back office” for six family members and two support staff in Switzerland. There will be considerable liaison with suppliers and practical logistics of the various family and rental properties (heating, pools etc.). You will be expected to show a degree of resourcefulness in not only solving issues but getting ahead of them so that some issues do not arise.

This role will suit a strong and independent minded thinker who is still capable of working ‘virtually’ very closely with what is a close knit, long established and highly successful, small team. It will require a “can do” attitude to achieve results and not measure workload by activity and  a personality which is  not “clock watching”, especially in providing family travel support and in  liaising with the   US where the business principal spends three to four months of the year.  In return, it offers a highly stimulating and interesting role to a thorough and capable organiser who can shape this position  to their own mould and over time, can offer considerable flexibility.